Owner Services

Our Nashville Rental Management Package includes all the services required to provide for a high level of occupancy and to protect and maintain your properties for rent. Our expertly trained, licensed and experienced rental managers coordinate all day-to-day needs, giving you the support you deserve. Our Nashville rental management services include:

  • Property Valuation
  • Strategic Marketing Plans
  • Property Maintenance
  • Private Property Showings
  • Tenant Screening/Selection
  • In-house Legal Counsel
  • Lease Administration
  • Property Inspections
  • 24/7 Emergency Maintenance Services
  • Landlord-Tenant Law Expertise
  • Property Accounting
  • Property Sales
  • Rent and Security Deposits

    The rent collection and security deposit services are included in our Nashville rental management package and covers the accounting of all finance related issues with your apartments for rent, including:

    • Collection of monthly rent from tenants
    • Activities related to overdue rent
    • Process all rent related communications such as: late notices, 10-day notices and initiation of eviction process, if required
    • Receive rents and remit proceeds to clients via direct deposit or US Mail
    • Managing security deposit in separate escrow account and processing disbursement upon move-out, including deductions, if applicable
    • Monthly income and expense statements and year-end accounting
  • Tenant Placement Services

    One of the reasons for our success is our ability to quickly fill Nashville homes and apartments for rent with high quality tenants. We utilize our vast experience, connections, and marketing strategies to secure tenants that are fully vetted and approved. Our service includes:

    • Evaluating market conditions to determine market rent levels
    • Make recommendations to increase marketability
    • Aggressive marketing of vacancies
    • Scheduling and showing property to prospective applicants
    • Thorough application and screening process which includes Kroll credit and criminal background check, as well as employment and rental history verification
    • Tenant move-in process
    • Executing lease agreement and other required documents
    • Collecting first month’s rent and security deposit
  • The Initial Process for Property Owners

    During our initial contact with property owners our management coordinator will fully explain what services are provided by our Nashville rental management company, the fees associated with those services, and precisely explain the timeframe within which these services will be performed. In addition, our management coordinator will collect as much information as possible about the potential homes and apartments for rent.

    Our management coordinator listens critically to the needs of each potential property owner and ensures we provide he or she with the best solution for individual properties. There are cases when Summit Property Management is not the right rental management company for their needs.

    Our management coordinator will obtain rental comparables via the MLS, other rental websites, and our experience in the business. It will be during this time that Summit will be able to advise property owners on likely rental rates, rental demand, and tenant vacancy (if any).

    Once an owner has decided to pursue a management relationship with Summit, our management coordinator will provide our management agreement, fee schedule, and advertising packages in order to give owners the necessary time to review these documents and contact us with any questions.

    At this time Summit’s lead property manager will visit the Nashville apartments for rent to determine the property’s condition, location, and other assets or detractions. This is step is critical in assessing a realistic rental rate and appropriately predicting the rental demand and vacancy variables. We prefer for owners to be present during this visit, but it is not necessary.

    Once the walk-through is complete and both parties decide to move forward, management agreements will be signed, account initialization fee will be collected, keys/garage door openers and security codes will be collected, and a time will be scheduled to professionally photograph the rental property.